Deed Recording Requirements

NOTICE: Recorder personnel are forbidden by Nevada Revised Statutes to practice law, which includes advising what forms are needed, how to fill them out, or giving any other legal advice.

 DEED RECORDING REQUIREMENTS

According to Nevada Revised Statutes

As of October 1, 2017

ASSESSOR’S PARCEL NUMBER(s) / GRANTEE’S ADDRESS – NRS 111.312

A notice of completion, a declaration of homestead, a lien or notice of lien, an affidavit of death, mortgage or deed of trust, or any conveyance of real property or instrument in writing setting forth an agreement to convey real property must contain: a) The mailing address of the grantee or, if there is no grantee, the mailing address of the person who is requesting the recording of the document; and b) the assessor’s parcel number, except on the transfer of water rights, of the property at the top left corner of the first page of the document.

LEGAL DESCRIPTION – NRS 111.312

If a document that is being recorded includes a legal description of real property that is provided in metes and bounds, the document must include the name and mailing address of the person who prepared the legal description. The County Recorder is not required to verify the accuracy of the name and mailing address of such person.  If the document has been previously recorded, the document must include all information necessary to identify and locate the previous recording, but the name and mailing address of the person who prepared the legal description is not required for the document to be recorded.  The County Recorder is not required to verify the accuracy of the information concerning the previous recording.  

TAX ADDRESS – NRS 111.312

A grant bargain or deed of sale, Quitclaim deed, Warranty deed or Trustee’s deed upon sale must contain the name and address of the person to whom a statement of the taxes assessed on the real property is to be mailed.

LEGIBILITY – NRS 247.120

Documents must be clearly readable and capable of producing a legible imaged record.  Before accepting a document conditionally, the Recorder shall require the person who requests the recording to sign a statement that the person has been advised of the requirements described in this subsection and record the statement with the document.  

DOCUMENTS-EXHIBITS-ATTACHMENTS – NRS 239.051, 239.070, 247.110, 247.120

Must be submitted on papers suitable for recording by a method used by the recorder to preserve the records.  

PARTIES: Names of parties to be indexed must be contained in the document.

NAMES UNDER SIGNATURE – NRS 247.190

Names must be printed or typed under all signatures except notaries and witnesses.

NOTARY ACKNOWLEDGMENT – NRS 111.240 & 111.310, NRS 240.161-169

Documents affecting title to real property must be properly acknowledged.

TITLE – Documents should be identified as to the type of document and should be authorized, entitled or required by law to be recorded.

RETURN ADDRESS – A name and address where the document should be sent after recording must be shown on the face of each document

OTHER - Depending on the type of document, additional requirements may apply.

NONRECORDABLE DOCUMENTS – Negotiable instruments (stocks, bonds, money) vital records such as birth or death certificates; and certain other types of documents, such as passports, citizenship papers, copyrights, wills, trademarks, or documents not authorized, entitled or required by law, are not recordable. 

Please Note: Pursuant to NRS 247.110, a county recorder has the discretion to accept or refuse a document for recordation that does not meet the formatting requirements.

Recording with Us

The above requirements must be met in order for a deed or conveyance of real property to be recorded in our office. NRS 247.410 Section 4 states that the county recorder may not alter, change, obliterate or insert new information on any record that is deposited in his office for recording. Consequently, your document will be returned to you if any of these requirements are not met.

                      PLEASE LOOK UNDER "FORMS" FOR GENERAL RECORDING REQUIREMENTS